4.

All exchanges with selected experts, including the conclusion of contracts and any amendments thereto, may be done through electronic exchange systems set up by the institution. These systems shall meet the following requirements: only authorised persons may have access to the system and to documents transmitted through it; only authorised persons may electronically sign or transmit a document through the system; authorised persons must be identified through the system by established means; the time and date of the electronic transaction must be determined precisely; the integrity of documents must be preserved; the availability of documents must be preserved; where appropriate, the confidentiality of documents must be preserved; the protection of personal data in accordance with the requirements of Regulation (EC) No 45/2001 must be ensured. Data sent or received through such a system shall enjoy legal presumption of the integrity of the data and the accuracy of the date and time of sending or receiving the data indicated by the system. A document sent or notified through such a system shall be considered as equivalent to a paper document, shall be admissible as evidence in legal proceedings, shall be deemed to be the original of the document and shall enjoy legal presumption of its authenticity and integrity, provided it does not contain any dynamic features capable of automatically changing it. The electronic signatures referred to in point (b) of the second subparagraph shall have the equivalent legal effect of handwritten signatures.

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Source: EUR-Lex (Cellar) · retrieved 2026-11-04 · Text as adopted (Official Journal); later amendments are not incorporated in this text.