ANNEX XIV

Regulation (EU) 2021/1060 of the European Parliament and of the Council of 24 June 2021 laying down common provisions on the European Regional Development Fund, the European Social Fund Plus, the Cohesion Fund, the Just Transition Fund and the European Maritime, Fisheries and Aquaculture Fund and financial rules for those and for the Asylum, Migration and Integration Fund, the Internal Security Fund and the Instrument for Financial Support for Border Management and Visa Policy · European Union

1. Responsibilities of programme authorities regarding the characteristics of electronic data exchange systems 1.1. Ensuring the data security, data integrity, data confidentiality, authentication of the sender in accordance with Articles 69(6), 69(8), point (e) of Article 72(1) and Article 82. 1.2. Ensuring availability and functioning during and outside standard office hours (except during technical maintenance). 1.3. Ensuring that the system aims to make use of logical, simple and intuitive functions and interface. 1.4. Use of functionalities in the system providing for: interactive forms and/or forms prefilled by the system on the basis of the data which are stored at consecutive steps of the procedures; automatic calculations, where applicable; automatic embedded controls which reduce repeated exchanges of documents or information; system-generated alerts to inform the beneficiary that certain actions can be performed; online status tracking allowing the beneficiary to monitor the current status of the project; all previously available data and documents processed by the electronic data exchange system. 1.5. Ensuring record-keeping and data storage in the system enabling both administrative verifications of payment claims submitted by beneficiaries in accordance with Article 74(2) and audits. 2. Responsibilities of programme authorities regarding the modalities for transmission of documents and data for all exchanges 2.1. Ensuring the use of electronic signature compatible with one of the three types of electronic signature defined by Regulation (EU) No 910/2014 of the European Parliament and of the Council (1). 2.2. Providing for storing the date of transmission of documents and data by the beneficiary to the programme authorities and vice versa. 2.3. Ensuring accessibility directly through an interactive user interface (a web application) or via a technical interface that allows for automatic synchronisation and transmission of data between beneficiaries' and Member States' systems. 2.4. Ensuring the protection of privacy of personal data for individuals and commercial confidentiality for legal entities according to Directive 2002/58/EC of the European Parliament and of the Council (2) and Regulation (EU) 2016/679.

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Source: EUR-Lex (Cellar) · retrieved 2026-10-28 · Text as adopted (Official Journal); later amendments are not incorporated in this text.